Get paid without chasing payments
Auto-generate invoices, accept online payments, and track every dollar — all with no transaction fees from My Music Staff.
My Music Staff handles billing so music teachers can focus on teaching. Invoices are generated automatically based on scheduled lessons. Parents pay online through a student portal. You can track balances, send payment reminders, and view payment history for every family. My Music Staff charges no transaction fees on any payments you collect.
How does billing work in My Music Staff?
Billing in My Music Staff is tied directly to your lesson schedule. When you schedule lessons, the system knows what to bill. At each billing cycle, invoices are generated automatically with the correct number of lessons, rates, and any credits applied.
You choose whether to bill weekly, monthly, or on a custom schedule. Invoices can be reviewed before they go out, and you can make adjustments for things like missed lessons or extra sessions.
Why do no transaction fees matter?
Many studio management platforms charge a percentage on every payment processed through their system. Those fees add up. A teacher processing $3,000 per month at a 2-3% platform fee loses $60-$90 monthly on top of their subscription.
My Music Staff charges a flat $14.95 per month with no transaction fees. You still pay standard credit card processing fees through your payment provider, but My Music Staff does not take a cut of your revenue. The difference adds up to hundreds of dollars per year for a typical studio.
How do parents pay for lessons?
Each family gets access to a student portal where they can view invoices, see their balance, and make payments online. When a payment is made through the portal, it is recorded automatically in your account. No manual data entry required.
You can also record cash, check, or bank transfer payments manually. My Music Staff tracks all payment types in one place so your records are always complete.
Can I track outstanding balances and payment history?
Yes. My Music Staff shows you each family’s current balance, payment history, and any overdue amounts. You can filter your student list by payment status to quickly see who owes money.
Payment reminders can be sent to families with outstanding balances. The reminder includes a link to the student portal where they can pay immediately.
Frequently Asked Questions
Are there transaction fees on payments?
My Music Staff does not charge any transaction fees. Your monthly subscription of $14.95 covers everything. Standard payment processor fees from services like Stripe or PayPal still apply, but My Music Staff adds nothing on top.
How does automatic invoicing work?
My Music Staff generates invoices based on your scheduled lessons. At the end of each billing period you choose, invoices are created automatically with the correct lesson count and rate for each student. You can review and adjust before sending.
Can parents pay online?
Yes. Parents log into the student portal, view their invoice, and pay directly with a credit card. Payments are recorded in My Music Staff automatically so you do not need to enter them manually.
Can I set different rates for different students?
Yes. Each student can have their own lesson rate. You can also set different rates for different lesson durations, such as 30-minute versus 60-minute lessons. Invoices calculate automatically based on each student's specific rate.
How do I handle missed lessons on invoices?
You control your own cancellation policy. You can choose to bill for missed lessons, credit them, or exclude them from invoices entirely. My Music Staff gives you the flexibility to apply your studio policy consistently.
Ready to simplify your studio?
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