Stay connected with every family
Lesson reminders, direct messages, and studio announcements — all from one place, with no phone tag required.
My Music Staff communication tools help music teachers stay in touch with students and parents without juggling email, texts, and phone calls. Send automatic lesson reminders before each session, message individual families about schedule changes, and post studio-wide announcements for recitals or policy updates. All communication is logged so you have a record of what was sent.
How do lesson reminders reduce no-shows?
Missed lessons are often just forgotten lessons. My Music Staff sends automatic email reminders before each scheduled session, giving students and parents enough notice to plan their day. You set the reminder timing, whether that is 24 hours, 48 hours, or any interval that works for your studio.
Reminders are sent automatically based on your lesson schedule. You do not need to remember to send them or type them out each week. If a lesson is cancelled or rescheduled, the reminder updates accordingly.
How can I message individual students and parents?
From any student profile, you can send a direct message to the student or their parents. Messages are delivered by email and a copy is saved in My Music Staff, creating a communication log tied to that student.
This is useful for schedule changes, lesson preparation notes, or any one-on-one communication. Instead of searching your email inbox for what you told a parent three months ago, you check the student’s communication history in My Music Staff.
How do studio announcements work?
Studio announcements send a single message to every student and parent in your studio at once. Write the announcement, choose the recipients, and send. Everyone gets the same information at the same time.
Common uses include recital information, holiday schedule changes, studio policy updates, and registration deadlines. Announcements save you from sending the same email over and over to individual families.
Can I keep a record of all communication?
Yes. Every message sent through My Music Staff is logged automatically. Lesson reminders, direct messages, and studio announcements all appear in your communication history. You can view messages by student to see everything you have sent to a particular family.
This record is valuable when questions come up about what was communicated and when. Instead of digging through your email, you have a clean, organized log within My Music Staff.
Frequently Asked Questions
How do automatic lesson reminders work?
My Music Staff sends email reminders to students and parents before each scheduled lesson. You choose how far in advance the reminder goes out. Reminders include the lesson date, time, and any notes you have added.
Can I message individual families?
Yes. You can send direct messages to any student or parent from within My Music Staff. Messages are delivered by email and logged in the student's profile so you have a record of all communication.
Can I send announcements to my whole studio?
Yes. Studio announcements let you send a single message to all students and parents at once. This is useful for recital details, holiday schedules, policy changes, or any information that applies to everyone.
Do parents need to install an app?
No. Parents access the student portal through a web browser on any device. There is no app to download or install. They log in, view lessons, make payments, and read messages from the same portal.
How much does My Music Staff cost?
My Music Staff is $14.95 per month with all features included and no transaction fees. Communication tools are part of every account. You can try it free for 30 days with no credit card required.
Ready to simplify your studio?
Start your 30-day free trial today. No credit card required.