Scheduling that runs itself
Set up recurring lessons once, handle changes as they come, and always know what your week looks like.
My Music Staff scheduling lets music teachers set up recurring weekly lessons, manage make-up sessions, and track attendance from one calendar. Students and parents can view upcoming lessons through their own portal. The calendar syncs with Google Calendar and Apple iCal so your schedule stays current across every device you use.
How does lesson scheduling work in My Music Staff?
Most music teachers teach the same students at the same time each week. My Music Staff is built around that pattern. You create a recurring lesson by choosing a student, a day, a time, and a duration. The lesson repeats weekly until you stop it.
When something changes, you edit just that one occurrence. Cancel a single lesson without affecting future weeks. Move a lesson to a different time slot for one week only. The rest of your schedule stays exactly as it was.
What happens when a student misses a lesson?
Missed lessons are part of teaching. My Music Staff tracks cancellations and no-shows so you always know where things stand. From any missed lesson, you can schedule a make-up session and the system links the two together.
You can see at a glance which students have outstanding make-ups and which have been rescheduled. No more sticky notes or mental bookkeeping.
How do I keep my personal calendar in sync?
My Music Staff generates a calendar feed URL unique to your account. Add it to Google Calendar, Apple iCal, or Outlook and your lessons appear alongside your personal events. Changes you make in My Music Staff show up automatically in your connected calendar.
This is a one-way sync by design. Your teaching schedule flows out to your calendar apps, keeping everything visible in one place without any risk of accidental edits from the other direction.
Can I manage group lessons and workshops?
Yes. In addition to one-on-one lessons, you can create group lesson slots with a set capacity. Students enroll in the group and each enrollment is tracked separately for attendance and billing purposes.
This works well for group classes, ensemble rehearsals, workshops, or any session where multiple students attend at the same time.
Frequently Asked Questions
Can I set up recurring weekly lessons?
Yes. Create a recurring lesson once and it repeats automatically on the same day and time each week. You can adjust or cancel individual occurrences without affecting the rest of the series.
How do make-up lessons work?
When a student misses a lesson, you can schedule a make-up session directly from the missed lesson. My Music Staff tracks which make-ups are owed and which have been completed.
Does the calendar sync with Google Calendar or iCal?
Yes. My Music Staff provides a calendar feed URL that syncs with Google Calendar, Apple iCal, and Outlook. Your lesson schedule updates automatically in whichever calendar app you use.
Can students or parents see the schedule?
Students and parents get their own portal login where they can view upcoming lessons, request make-ups, and see their lesson history. You control what information is visible.
How much does My Music Staff cost?
My Music Staff is $14.95 per month with no transaction fees. Every plan includes full access to scheduling, billing, student management, and communication tools. You can try it free for 30 days.
Ready to simplify your studio?
Start your 30-day free trial today. No credit card required.