Know every student at a glance
Contact info, attendance, lesson notes, and progress tracking for every student in your studio — organized and always accessible.
My Music Staff gives music teachers a single place to manage every student's information. Store contact details for students and parents, track attendance across all lessons, and record notes on repertoire, progress, and goals. Student profiles are searchable and accessible from any device, so you always have the information you need whether you are at home or in the studio.
How do student profiles work?
Every student in My Music Staff has a dedicated profile page. This is where you see their contact information, lesson schedule, billing status, attendance record, and any notes you have written.
When you open a student profile before a lesson, you can quickly review what you covered last time, check their attendance pattern, and see any goals you set together. After the lesson, add notes while everything is fresh.
How do I track lesson notes and student progress?
After each lesson, you can add notes directly to the student’s profile. Record what repertoire was covered, what techniques were practiced, and what to focus on next time. Notes are saved in chronological order so you can scroll through a student’s entire history.
This is especially helpful when you teach many students. Instead of trying to remember where each student left off, you open their profile and pick up exactly where you stopped.
What about contact information for parents?
Each student profile can include multiple contacts. Store phone numbers, email addresses, and mailing addresses for parents or guardians. When you need to reach a family, their information is right there on the student’s page.
Contact details also connect to My Music Staff’s communication tools, so you can send messages and reminders directly from the platform without switching to your email or phone.
Can I organize students into groups or categories?
Yes. You can tag students by instrument, skill level, location, or any category that makes sense for your studio. Use tags to filter your student list and quickly find specific groups.
This is useful for sending targeted messages, reviewing students by instrument, or simply keeping a large studio organized. Tags are flexible and you can create as many as your studio needs.
Frequently Asked Questions
What information can I store for each student?
Each student profile holds contact details for students and parents, lesson schedule, billing rate, attendance history, lesson notes, repertoire lists, and any custom fields you create. Everything about a student lives in one place.
Can I track attendance automatically?
Attendance is tracked through your lesson schedule. When a lesson occurs, it is marked as attended by default. You can mark lessons as missed or cancelled, and My Music Staff keeps a running attendance record for each student.
Can parents access their child's records?
Yes. Parents log into the student portal to view upcoming lessons, attendance history, lesson notes you choose to share, and invoices. You control which information is visible to families.
Is my student data secure?
My Music Staff uses encrypted connections and secure data storage. Your student information is private to your account and is never shared with third parties. You can export your data at any time.
How much does My Music Staff cost?
My Music Staff is $14.95 per month for unlimited students, with no transaction fees. Every feature is included in one plan. You can start with a free 30-day trial to see if it fits your teaching practice.
Ready to simplify your studio?
Start your 30-day free trial today. No credit card required.